Each user in the LMS is assigned a specific role that determines what functions the user can perform in the LMS and the scope of information they can see. They can also determine the learning activities users can see, if assignments assign content only to students.
The following roles are available, in order of increasing scope and privilege:
Student
Purchaser (Shopify integration only)
Local Administrator/Local Administrator (Reports Only)
Multiple Location Administrator/Multiple Location Administrator (Reports Only)
Organization Administrator/Organization Administrator (Reports Only)
Master Administrator/Master Administrator (Reports Only)
Reports Only roles have the same scope as their counterparts, but provide access only to reports.
Note: Custom roles may be defined.
If Shopify integration is used, roles are assigned as below.
| If this occurs... | Then... |
|---|---|
Someone purchases a single seat of one or more activities for their own use (does not invite someone else to take the learning activities) |
the purchaser is given the Student role |
Someone purchases a single seat of one or more activities and invites someone else to take the learning activities or Someone purchases multiple seats of one or more learning activities |
the purchaser is given the Purchaser role; the invitees are given the Student role |
Some roles rely on specific conditions.
| This role... | Requires... |
|---|---|
Student |
-no conditions- |
Local Administrator |
locations to be enabled |
Multiple Location Administrator |
|
Organization Administrator |
-no conditions- |
Master Administrator |
your organization to have, or be able to have, clients |
For users who should be able to... |
Use this role... |
|---|---|
use the LMS only for accessing learning activities, modify their profile, change their password, view their certifications, and generate their own activity reports Note: All other user roles, in addition to the special permissions they offer, give those users the Student role for their learning activities. |
Student |
add/edit/delete user accounts, create/edit assignments, and manage users for their location |
Local Administrator |
view reports for their location |
Local Administrator (Reports Only) |
add/edit/delete user accounts, create/edit assignments, and manage users for their location and any child locations |
Multiple Location Administrator |
view reports for their location and any child locations |
Multiple Location Administrator (Reports Only) |
in addition to everything a Local Administrator can do, load content, edit Content Library, and adjust configuration of their LMS |
Organization Administrator |
view reports for their LMS |
Organization Administrator (Reports Only) |
in addition to everything an Organization Administrator can do, add clients, grant content to a client, and edit or revoke content grants |
Master Administrator |
view reports for their organization's LMS and those of any clients |
Master Administrator (Reports Only) |